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SPSR Implementation Grant Information Introduction In a memorandum dated September 5, 2007 from Mike Flanagan, Superintendent of Public Instruction, your agency was notified of a Grant Award for FY 2007–2008 for a Service Provider Self-Review (SPSR) Grant. 2008 Superintendent Award Notification Letter for CIMS SPSR Grant (07/06/06) Applying for this Grant In order to apply for this grant an agency will need to log into the Michigan Electronic Grants System (MEGS) at http://megs.mde.state.mi.us/megs/login.asp with their MEIS Account Number. If you do not have a MEIS Account Number, please log on to https://cepi.state.mi.us/MEISPublic/ to apply. SPSR Implementation Grant Information All ISDs, LEAs, and PSAs have other Michigan Department of Education grants in the MEGS; therefore, you will want to find out who your “Authorized Official” (AO) is for your agency regarding grants. This person (usually a Level 5 in MEGS) is usually someone from your business office or in the case of a PSA, it may be someone from your Management Company or Your Authorizer. The AO can initiate, complete, and submit applications in the MEGS. Please note that the term “Authorized Official” is also used in reference to the CIMS Part B SPSR Electronic Workbook. In that instance, the AO is the Superintendent or their designee. The AO for the SPSR is not necessarily the AO for this grant application process. The MEGS AO will initiate the SPSR grant application by logging into MEGS, selecting Service Provider Self-Review from the drop down menu of grants that your district is eligible to receive, and clicking the Initiate button (located right below the drop down menu). Once initiated, go inside the application and go to Review Grant Selections under Management Activities and select which form you are eligible to apply for (check your award notification for the amount and that is the one you apply for) by clicking on the Apply Now radio button and the Confirm button.
You are now ready to fill out the budget page. To Initiate an Application You will see a link titled, “Important Information about the Service Provider Self-Review Application” once you open the application. Please view and print this document for helpful information. The application budget page that you will complete has a column titled, “Estimated Component Cost.” This is to be used as a guide. If it is necessary, an agency may exceed that amount as long as they do not exceed the total award. MEGS has an error check which will notify an agency if that is the case. Application Approval and Award Packet Once an agency has submitted their application, the Office of Special Education and Early Intervention Services (OSE/EIS) will review and approve. Agencies will receive 50% approval of their award to start. The remaining 50% will be approved after the “Workbook ISD Accepted” status is reached. Your agency contact person designated on this application will receive an email notifying them that “Grant Funds are Available.” Once that occurs, they will be able to print off an award approval packet for their records from the MEGS. Requesting Grant Funds Your business official will request grant funds by going to the Cash Management System (CMS) and drawing these grant funds the same way as any other funds from the Michigan Department of Education.
Final Expenditure Report A Final Expenditure Report (FER) is due sixty days after the end of your grant , which is August 29th, 2008. To file this expenditure report:
For Further Information Questions regarding budget expenditures and allowable costs should be directed to the OSE/EIS Program Finance Unit at (517) 373-2949 or (517) 373-6309. Questions regarding eligibility or design of the request for the SPSR grant should be directed to the OSE/EIS Program Accountability Monitoring Unit at (517) 335-6485. Frequently Asked Questions
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